Combine receipts into one PDF for your expense claim
Expense claims usually want a single file. In real life your evidence is a crumpled receipt photo, a PDF invoice from email and a screenshot of a taxi app. Here's how to turn them into one ordered PDF in a couple of minutes.
Why one PDF makes expenses easier
Finance teams and expense systems such as Expensify, SAP Concur and Xero work best when each claim has one clear attachment. A single PDF with the receipts in the same order as your claim lines is quicker to approve and less likely to be bounced back.
Receipts also contain card details, addresses and sometimes travel plans, so it's worth using a tool that doesn't upload them anywhere.
Key benefits
- Mix any file typeDrop PDFs, phone photos (including iPhone HEIC), PNG screenshots and Word files into the same pack.
- Put pages in claim orderDrag pages into the same order as your expense lines, rotate sideways photos and remove duplicates.
- Small enough to submitSet Compression to Smaller so phone photos don't push the file over your expense system's upload limit.
- Private by designReceipts are processed on your device and never uploaded.
How to make an expense receipts PDF
- Open Combine PDFs and drop in all your receipts: photos, PDF invoices and screenshots.
- Drag the pages into the order of your claim. Use Rotate for sideways photos and Remove for anything you don't need.
- Use Crop to trim a receipt photo down to the paper itself if there's lots of table in the shot.
- Give the file a clear name, such as "Expenses March 2026 - London trip", set Compression to Smaller and press Export PDF.
Tips
- Photograph receipts flat, in good light, against a dark background. They crop and read much better.
- Keep one pack per trip or per month so your claims stay easy to audit.
- Try the sample expense pack on the home page to see how it works before using your own files.
Questions
How do I put multiple receipts in one PDF?
Open Combine PDFs, add all your receipt photos and PDFs at once, put them in order and export. You get one PDF with each receipt on its own page.
Can I combine iPhone receipt photos with PDF invoices?
Yes. HEIC photos from an iPhone, JPGs, PNG screenshots and PDFs can all go into the same file.
My expense system says the file is too big. What do I do?
Export again with Compression set to Smaller, which shrinks photos while keeping text sharp. For a strict limit, Smallest turns every page into a compact image.
Tools for this job
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